17April2014

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Sponsorship Opportunities

2014 Annual Meeting at a glance

What: The theme for the 2014 Annual Meeting is Rethinking Violence, Reconstruction and Reconciliation.

The ASA Annual Meeting is the largest gathering of Africanist scholars in the world. With an attendance of almost 2,000 scholars and professionals, the conference offers the following:

  • More than 200 panels and roundtables
  • Scholarly and professional plenary and institutional events
  • Awards and prizes
  • Discussion groups
  • An international exhibit hall
  • Screenings of award-winning movies from Africa, and/or by African producers.

When: This year’s meeting will take place on November 20 – 23, 2014

Where: JW Marriott Indianapolis Hotel, Indianapolis, Indiana


Sponsorship Opportunities

Diamond ($25,000 and above)

  • One (1) full page advertisement in the Annual Meeting program
  • Banner advertisement in the Mobile Event App
  • One (1) full exhibit hall booth
  • Company representative speech at the Dance Party
  • Prominent display of company logo in the exhibit hall
  • Display of logo on presentation screensavers
  • Display of logo on digital event and room signage
  • Logo on Annual Meeting home page
  • Recognition in the Annual Meeting Program Sponsor Page
  • Acknowledgement at the welcome and closing receptions
  • Three (3) guest attendance passes to attend the Annual Meeting and Dance Party

Platinum ($15,000 to $24,999)

  • One (1) half page advertisement in the Annual Meeting program
  • One (1) full exhibit hall booth
  • Prominent display of company logo in the exhibit hall
  • Display of logo on presentation screensavers
  • Display of logo on digital event and room signage
  • Logo on Annual Meeting home page
  • Recognition in the Annual Meeting Program Sponsor Page
  • Acknowledgement at the welcome and closing receptions
  • Two (2) guest attendance passes to attend the Annual Meeting and Dance Party

Gold ($10,000 to $14,999)

  • One (1) quarter page advertisement in the Annual Meeting program
  • One (1) half exhibit hall booth
  • Display of logo on presentation screensavers
  • Display of logo on digital event and room signage
  • Logo on Annual Meeting home page
  • Recognition in the Annual Meeting Program Sponsor Page
  • Acknowledgement at the welcome reception
  • One (1) guest attendance passes to attend the Annual Meeting and Dance Party


Silver Package ($5,000 to $9,999)

  • Advertisement in the Annual Meeting program
  • One (1) half exhibit hall booth
  • Logo on Annual Meeting home page
  • Recognition in the Annual Meeting Program Sponsor Page 
  • One (1) guest attendance passes to attend the Annual Meeting and Dance Party

Bronze Package ($2,500 to $4,999)

  • Advertisement in the Annual Meeting program
  • Logo on Annual Meeting home page
  • Recognition in the Annual Meeting Program Sponsor Page 

Sponsor a specific activity 
(Benefits received will be equivalent to the sponsored amount, according to the sponsorship packages)

Gala Dinner and Dance Party ($75,000+)
The ASA Gala Dinner takes place as part of the Award and closing ceremony, and is, along with the dance party, the grand finale of the conference. Sponsors of this event will receive prime brand visibility, and this will serve as an opportunity to leverage the ASA’s network to achieve your marketing and PR goals. Sponsors of this event will receive all the benefits listed in the Diamond package, with the added benefit of receiving 15 guest passes to attend all Annual Meeting events.

African Film Event ($5,000 – $15,000)
This event is comprised of a cocktail reception and 3 feature movie presentations at a landmark venue. Each viewing will be followed by a lecture and question and answer sessions given by the film producers. 

Welcome Reception ($10,000)
Participants in the Annual Meeting's opening event include local key constituents, local entertainment, and a word of appreciation for your sponsorship from the ASA Board of Directors President. All sponsors will receive prominent signage during the Welcome Reception and prominent exhibit booth space.

Sponsor a Scholar from the Continent ($3,000 per scholar)
This is your opportunity to invest in an individual! Sponsor a scholar from the African continent to attend the Annual Meeting, and to take part in meeting events. Your sponsorship will cover ASA membership for the scholar; annual meeting attendance fee; round-trip travel from the scholar’s home country to Indianapolis and back; and a stipend for accommodation and subsistence for one week. Your sponsorship will also include a $100 voucher for the scholar to purchase books in the exhibit hall.

Exhibit Hall Beverage Bars ($3,000 per day)
The Exhibit Hall consists of publishers, producers, and vendors of Africa-related books, educational resources and specialty items. Additionally participants are able to view the latest documentaries, feature films, and shorts from and about African at the Exhibit Hall On-Demand Film Library. All sponsors will receive prominent signage in all concession areas.

Conference Bags ($4,000)
Sponsor the conference bags, and give your brand the ultimate visibility. Your organization’s logo will be displayed prominently on the bags, which are sure to continue advertising for you well after the event is over.

Name Badge Neck Wallets ($3,000)
Have your organization's name prominently displayed on the name badge neck wallets of every attendee, including all panel and roundtable presenters. These attractive leather neck wallets last well beyond the Annual Meeting, and can be used to hold travel and other important documents.

Pens and Notebooks ($3,000)
What better way to keep your brand under the noses of our members, than pens and notebooks? This sponsorship category starts at $3,000, and if you are interested in sponsoring higher quality notebooks you can send an inquiry to This email address is being protected from spambots. You need JavaScript enabled to view it.

2015 Desk Calendars ($5,000)
Ensure that your brand is carried into the next year by sponsoring a 2015 desk calendar. These attractive calendars are practical, and will give you ultimate brand visibility without breaking the bank.

Design your own
Prefer to create your own Annual Meeting activity to sponsor? Send in your proposal to Funmi Vogt at This email address is being protected from spambots. You need JavaScript enabled to view it. .

To Sponsor

If you are interested in becoming a sponsor for the 2014 ASA Annual Meeting, please send an email to This email address is being protected from spambots. You need JavaScript enabled to view it. .

Please make all checks payable to the African Studies Association, at:

Rutgers University, Livingston Campus
54 Joyce Kilmer AvenuePiscataway, NJ 08854

Questions?

We are happy to answer your questions. For further information on sponsorship opportunities, please contact the Associate Director at This email address is being protected from spambots. You need JavaScript enabled to view it. .

Thank you for your interest in supporting the African Studies Association!!

Member Aid For Africa
African Studies Association is a participating member of Aid for Africa, a unique partnership of nonprofit organizations serving families and communities throughout Africa.
African Studies Association
Rutgers University - Livingston Campus
54 Joyce Kilmer Avenue
Piscataway, NJ 08854-8045
Tel: 848-445-8173
Fax: 732-445-1366