2006 ANNUAL MEETING
FREQUENTLY ASKED
QUESTIONS
Questions
regarding the Annual Meeting should be addressed to
Outlined
below is a list of frequently asked questions.
Q:
My name is misspelled/has changed.
Can I revise it for the Final Program?
A: Changes to your name may be made in your
member listing directly online at www.africanstudies.org
by clicking on the ASA ONLINE link. Please enter your name exactly as you wish
it to appear in the Final Program and on your name badge (e.g.,
Q:
My affiliation is missing/has changed.
Can I revise it for the Final Program?
A: Changes of affiliation may be made in your
member listing directly online at www.africanstudies.org
by clicking on the ASA ONLINE link. Please enter your affiliation exactly as
you wish it to appear in the Final Program and on your name badge (e.g., U of
Virginia, Boston U, or U of California -
Q:
My paper/panel/roundtable title is incorrect or it has changed. Can I
revise it for the Final Program?
A: Requests to revise a paper/panel/roundtable
title can be made by sending an email to asaamc@rci.rutgers.edu
with the words Title Change in the
subject line ON OR BEFORE SEPTEMBER 15,
2006. Requests to change a panel or roundtable title must be made by the
panel or roundtable chair. Individuals residing in
Q:
Can I change the date and/or time of my paper/panel/roundtable presentation?
A: By Board policy the Secretariat will not be
able to move papers or presenters from the positions given them in this
Preliminary Program to accommodate personal preference or convenience.
Q:
Will the Preliminary Program be revised on the ASA website?
A: The Preliminary Program WILL NOT be revised on the ASA website. All
changes made on or before September 15, 2006 will be reflected in the Final
Program.
Q:
I will not be presenting at the Annual Meeting. Can I have my pre-registration
fees refunded?
A: During the Fall 2004
Meeting of the ASA Board of Directors, the Board adopted the policy that the
ASA will no longer issue pre-registration refunds of any kind. In the Winter, 2006, the policy was amended to issue pre-registration
refunds to individuals whose proposals have been declined. Fees are not
transferable.
Q:
How do I get a Letter of Invitation?
A: The ASA
can provide a Letter of Invitation to assist individuals in expediting visas
and securing funding. Requests for a Letter of Invitation should be made online
at www.africanstudies.org or by sending an email to asaamc@rci.rutgers.edu with “Annual Meeting Letter
of Invitation” in the subject line. Please note: a request requires 4-6 weeks to process. A request for a
Letter of Invitation that is received after September 30 will incur a $25
administrative fee and the individual will pay the cost of any express courier
that is requested.
The ASA
does not provide general funds for individuals to attend the Annual Meeting.
For information about funding through the International Visitor Award Program,
visit
http://www.africanstudies.org/asa_awards1.html
Q:
How do I pay the pre-registration fee?
A. To pre-register, visit the ASA website,
www.africanstudies.org and click on the
‘Membership’ link to find a form that can be downloaded from the
website, or click on the ‘ASA ONLINE’ link on the website to
register and pay by check or credit card online.
All Annual
Meeting attendees are encouraged to pre-register. The registration fee will
increase substantially onsite in
Q:
How do I pay the registration fee after September 30, 2006?
A: Individuals who wish to attend the Annual
Meeting will be required to pay registration fees onsite in
Wednesday,
November 15 5:00 P.M.– 9:00 P.M.
Thursday,
November 16 8:00A.M.–
1:00 P.M. and 2:00 P.M.– 5:00 P.M.
Friday,
November 17 8:00A.M.–
1:00 P.M. and 2:00 P.M.– 5:00 P.M.
Saturday,
November 18 8:00A.M.– 1:00 P.M. and 2:00 P.M.– 5:00 P.M.
Sunday,
November 19 8:00A.M.– 1:00 P.M.
Q:
How do I make my travel arrangements?
A: The
ASA is pleased to partner with Travizon to offer
Annual Meeting participants discounted travel arrangements to and from
Travizon (
Tel: 800-733-3218
Tel:
215-568-4140
Fax:
215-864 -0219
Q:
How do I make my hotel arrangements?
A: The host hotel is
the Westin St. Francis Hotel, Union Square, 335 Powell Street, San Francisco,
CA 94102-1875, Tel: 415-397-7000, Fax: 415-744-0124.
For detailed ASA discounted room rate information and to
make a reservation, please visit the African Studies Association website at www.africanstudies.org
or call the Westin St. Francis Hotel at 415-397-7000 with the Group
Code “ASA.” Discounted rates
using the Group Code “ASA” are valid only
until October 23, 2006.
Hotel
Room Rates*:
Single:
$168.00 per night
Double: $168.00 per night
For other room size rates,
including suites, please contact the hotel.
* These
room rates reflect a rebate of $10 for each occupied room night that is paid
for at the full guestroom rate to be used for the general support of the
African Studies Association.
Please be
sure to make your room reservations by October 23, 2006 in order to secure
the special group rate.
Q:
The hotel rates are too high! What can I do?
A: The ASA has contracted with the Westin St.
Francis Hotel to provide the most economical sleeping room rate available. The
rate is based on the level of occupancy; your stay at the Westin St. Francis
Hotel benefits the ASA by honoring the Association’s contract, thereby
ensuring competitive rates for future Annual Meetings. Participants who wish to
share expenses may choose to room with a fellow Annual Meeting participant.
Please contact prospective roommates directly. The ASA does not provide room
sharing information or organize blogs.
Still have questions?
For specific questions
regarding the Annual Meeting, please contact